One to Two Months Before the Event
Set a date.
Make a guest list / decide on the number of guests.
Women Only Couples
Choose a location (home party, restaurant, hotel)
Formal / Catered
Informal / Buffet / Potluck
Decide on a theme (if desired).
Two to Three Weeks Before the Event
Prepare map or directions to the event.
Prepare and mail invitations with directions to the event.
Finalize the menu.
Place order for cake if applicable.
Place order for any special vendors, entertainment or surprises.
Choose and purchase decorations and party favors.
___ Centerpieces ___ Welcome Sign ___ Confetti ___ Wall or Hanging Decorations ___ Party Favors ___ Banners ___ Special Balloons ___ Party Cameras ___ Streamers ___ Name cards for tables ___ Plates / Napkins / Utensils etc.
Purchase party games from http://www.partythemes.com
Purchase prizes for games.
Order party rentals (tables, chairs, linens, serving accessories, theme decorations)
One Week before the Event
Determine an accurate guest count (make follow up calls if necessary)
Prepare table assignments and name tags (if desired).
Purchase gift for guest of honor or organize the purchase of a group gift.
Purchase or place order for balloons.
Place order for food platter / sandwiches to be made by vendor.
Choose background music. Make sure equipment is working properly.
Prepare printed menu and cocktail menu or menu cards (if desired).
One Day before the Event
Purchase food and prepare platters and/or pick up any special food platters ordered.
Make telephone calls to confirm with all vendors.
Have cash on hand to tip vendors (if desired).
Make sure camera has film and/or video camera is loaded and has batteries, etc.
Wrap gifts for game winners and review instructions for games.
Wrap your gift.
Pick up cake.
Prepare street signs leading to the party, if necessary.
Pick up any party rentals that are not being delivered.
Clean house and party area(s).
Day of the Event
Place nametags out (if applicable).
Place flowers out on tables, on buffet table, and/or restroom.
Buy bread or rolls (if applicable) and any last minute items.
Buy ice (if needed).
Display foods out on buffet table.
Prepare area for gifts (gift table).
Pick up or prepare balloons (if they are not being delivered).
Set up tables and/or any seating arrangements. Place party favors on tables.
Set out beverages, glasswear, blender, ice, coffee, and condiments.
Put out street signs 15 minutes before people are expected to arrive (if applicable).